except during discovery as outlined by Peter Hoopes. Anything you have
in your archives (as opposed to a backup, which is a snapshot in time),
is subject to subpoena once a legal proceeding is initiated. You can
well imagine the types of messages circulating or saved on your email
server that might sometime have to be turned over to the courts.
_________________________________
Joel Backon
Director of Academic Technology / History Teacher
Choate Rosemary Hall
333 Christian St.
Wallingford, CT 06492
203-697-2514
=20
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-----Original Message-----
From: A forum for independent school educators
[mailto:ISED-L@LISTSERV.SYR.EDU] On Behalf Of Peter Hoopes
Sent: Wednesday, September 26, 2007 7:34 PM
To: ISED-L@LISTSERV.SYR.EDU
Subject: Re: Archiving email and limiting attachment size
A forum for independent school educators <ISED-L@LISTSERV.SYR.EDU>
writes:
>Second item - length of time to keep the archived emails: 7 years. Is
this
>too long?
This is actually a MIS-interpretation of the law. At least our counsel
and
several other strong firms in the area have told us, you do NOT have to
keep 7 years worth of email activity. You simply need to have in place a
method by which you CAN keep email during a discovery process should get
involved in one.
If you have consulted your school counsel and they believe 7 years is
necessary, then so be it. But, if you haven't, don't get caught up in
all
of the panic about keeping that much email.
Peter Hoopes
Director of Technology
St. Andrew's School
phoopes@standrews-de.org
=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
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