We purchase and provide tablets to our faculty and teacher assistants, =
and laptops to admin staff. Last year we put together an information =
agreement for staff technology use. This was done after observing a =
pattern of instances. We've noted a huge drop after this agreement was =
shared. We also have a lost/damaged equipment report that is filed by =
the staff member. Here's what the agreement says.=20
=20
INFORMATIONAL AGREEMENT FOR ASB STAFF LAPTOP AND TECHNOLOGY USE
In order to facilitate instructional and administrative =
responsibilities, ASB provides laptops to professional staff for their =
use inside and outside the school. All laptops and its accessories are =
provided to staff members for the contracted/employment period of time =
at no cost to the employee and shall remain the property of ASB. =
Policies governing the use of technology, apply to the use of all school =
owned equipment (including the school network, digital cameras, digital =
video cameras, projectors, projector remotes, CD/DVD players, external =
hard drives) at all times whether inside or outside the school premises.
1. ASB will provide a laptop computer with ASB's standard image, =
including the basic operating system, Microsoft Office Professional, ASB =
licensed software and access to the ASB network on campus.
2. The school may assist in the installation of additional software on a =
machine / network only in accordance with licensing agreements and =
copyright regulations.
3. ASB is not responsible for maintenance of / provision of technical =
assistance for any applications or hardware not listed in the standard =
ASB image for school laptops. Should routine troubleshooting fail to =
address software problems, the standard image only will be re-installed.
4. Staff members are responsible for taking a backup of their laptop =
data. The school's responsibility is limited to reloading ASB's standard =
image and retrieval of data stored on the servers. Any cost incurred for =
retrieval of data from the laptop will be billed to the staff member.
5. ASB will provide each employee with a user account enabling them to =
access the network / internet at school.
6. ASB will use network management technologies to protect the network =
from viruses and security violations emanating from any use of the =
laptops.
7. Staff members are expected to protect school laptops and other =
technology equipment loaned to them from damage and theft/misplacement =
and to report all incidences of theft/misplacement and vandalism to the =
equipment within twenty-four (24) hours of their knowledge of the =
loss/damage to the Tech Office.
8. Staff members assume all risks of loss or damage to the laptops due =
to negligence and are expected to return it along with any peripherals =
in the condition in which it was received with the exception of normal =
wear and tear. The same applies to any other technology hardware loaned =
to the staff member.
9. ASB's guidelines for laptop warranty/insurance as well as the terms =
and conditions for non-insurance/non-warranty items (as noted on the =
portal) will be applicable to staff laptops as well. Staff members may =
be held responsible for any damage, loss or theft caused by abuse or =
negligence to any technology equipment loaned to them. For any =
loss/theft outside the school, staff members must file the police =
complaint/organize the paper work to enable the school to file an =
insurance claim.
________________________________
From: A forum for independent school educators on behalf of William =
Stites
Sent: Thu 9/27/2007 4:39 AM
To: ISED-L@LISTSERV.SYR.EDU
Subject: School own laptops and faculty accountability
I am looking for information relating to policies and guidelines from=20
schools who purchase and provide laptops to faculty. How do you handle:
1. Personal Information - Ownership/copy-write
2. Issues and policy related to loss or damage of the equipment=20
outside of school, particularly how you hold faculty accountable and=20
in what way(s)
3. Administrative Access to the machines - do you allow it
4. Back-up and recovery policies
I am sure there are many other things to consider and anything you=20
might think to add or include would be appreciated.
Thanks,
Bill
---------------------------------------------------------------------
William D. Stites, Jr.
Director of Technology
The Montclair Kimberley Academy
201 Valley Road
Montclair, NJ 07042
(P) 973-509-4595
(F) 973-509-4596
wstites@montclairkimberley.org
http://www.montclairkimberley.org
[ For info on ISED-L see http://www.gds.org/ISED-L ]
Submissions to ISED-L are released under a Creative Commons license.
[ For info on ISED-L see http://www.gds.org/ISED-L ]
Submissions to ISED-L are released under a Creative Commons license.
