At one school I worked at, it was said that an original copy of a signed
release form permitting emergency treatment was needed from a parent for
each student on each away trip. Since the emergency contact information and
allowed medications could change through the year, these forms were sent
home repeatedly and became part of the large pack of paper carried on each
trip when they were returned.
Going digital didn't seem to be an option because of the supposed need for
the original signature on the permission form. Does this continue to be
true? I considered digitizing most of the informaiton, except for the sign
off, but in the end it didn't seem worth the work.
Jim Heynderickx
On Fri, Jan 15, 2010 at 1:42 AM, Jason Johnson <jasonpj@yahoo.com> wrote:
> IANAL but I am pretty sure scanning is an "alteration" by notary standards
> and would require contacting the notary to validate the document. In
> critical situations (like an ER) the issue is immediate trust and digital
> documents, along with apparent authority (i.e. a school administrator) go a
> long way until "official" documents show up.
>
> FERPA has limited jurisdiction here unless the are carrying grades,
> disciplinary files, etc that are part of the student record. Regardless,
> the protection mechanisms described in the post would reasonably meet the
> standards of FERPA. The only parts of HIPAA they would not meet is logging
> who accessed that information, and that is easily remedied by ensuring only
> a few people know the passwords to unlock the info. It could be argued they
> don't meet physical security standards, but that would be tough.
>
> For validation I would recommend a real lawyer and a real hospital.
>
> _J
> ____________________________
> Jason at jasonpj@yahoo.com
>
>
>
> ----- Original Message ----
> From: Joe Frost <Joe.Frost@phoenixchristian.org>
> To: ISED-L@LISTSERV.SYR.EDU
> Sent: Thu, January 14, 2010 7:51:02 PM
> Subject: Re: Portable Student Health Records?
>
> The notary issue is the only one I'm aware of.
>
> But even there couldn't you just scan in the notarized documents?
>
> And if not HIPAA what about FERPA?
>
>
> Joe
>
> -----Original Message-----
> From: Jason Johnson [mailto:jasonpj@yahoo.com]
> Sent: Thursday, January 14, 2010 5:32 PM
> To: ISED-L@LISTSERV.SYR.EDU
> Subject: Re: Portable Student Health Records?
>
> While seemingly tangential this post today over at lifehacker talks
> about to manage sensitive electronic records safely and securely while
> traveling.
>
> http://lifehacker.com/5447560/internet-survival-guide-for-traveling-wher
> e-privacy-isnt-respected<http://lifehacker.com/5447560/internet-survival-guide-for-traveling-wher%0Ae-privacy-isnt-respected>
>
> While the poster has done this for his personal records the message
> seems to be that the electronic copies are a great backstop while
> awaiting documents from official sources. And while it is unlikely your
> school is bound by HIPAA rules the security recommendations are
> excellent.
>
> In my personal experience paper and electronic are interchangeable for
> everything except prescriptions. Unless it is notarized, paper copies
> cary no additional weight, but your milage may vary.... significantly.
>
> _J
> ____________________________
> Jason at jasonpj@yahoo.com
>
>
>
> ----- Original Message ----
> From: Steve Taffee <staffee@castilleja.org>
> To: ISED-L@LISTSERV.SYR.EDU
> Sent: Thu, January 14, 2010 5:16:46 PM
> Subject: Portable Student Health Records?
>
> A perennial question at our school has to do with keeping current
> student health and emergency records available to adults who accompany
> students on field trips and oversees trips. We invariably end up
> printing out mounds of paper that go in binders with the trip chaperons.
> I am always a bit uneasy as to whether or not the data is up-to-date and
> if it will be available when it's needed.
>
> We have considered using electronic records stored on a USB drive,
> handheld device, or computer but are leery of ER's and other emergency
> providers accepting this information in the even that a student requires
> emergency treatment.
>
> Does anyone have a solution that is working well for them other than
> paper?
>
> s
> -----
> Steve Taffee staffee@castilleja.org
> Director of Technology 650.924.1040 (Google Voice)
> Castilleja School 650.470.7725 (office)
> 1310 Bryant Street 415.613.6684 (mobile)
> Palo Alto, CA 94301 www.castilleja.org |
> taffee.edublogs.org
> Women Learning, Women Leading
>
> Please consider the environment and print only when necessary.
>
> [ For info on ISED-L see
> https://www.gds.org/podium/default.aspx?t=128874 ] Submissions to ISED-L
> are released under a creative commons, attribution, non-commercial,
> share-alike license.
> RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
>
>
>
>
>
> [ For info on ISED-L see
> https://www.gds.org/podium/default.aspx?t=128874 ] Submissions to ISED-L
> are released under a creative commons, attribution, non-commercial,
> share-alike license.
> RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
>
> [ For info on ISED-L see https://www.gds.org/podium/default.aspx?t=128874]
> Submissions to ISED-L are released under a creative commons, attribution,
> non-commercial, share-alike license.
> RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
>
>
>
>
>
> [ For info on ISED-L see https://www.gds.org/podium/default.aspx?t=128874]
> Submissions to ISED-L are released under a creative commons, attribution,
> non-commercial, share-alike license.
> RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
>
[ For info on ISED-L see https://www.gds.org/podium/default.aspx?t=128874 ]
Submissions to ISED-L are released under a creative commons, attribution, non-commercial, share-alike license.
RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
