I would enlist your librarian/media specialist's or art history teacher's
expertise--they will have experience in cataloguing and image collections.
Are the images school-related, that is, for use in the
development/admissions office? Are they for academic use in science, art,
historyclasses, etc.
Labels should definitely indicate this basic category.
For ease of access, each slide should be labeled with at the year and an
accession number and be linked and cross-referenced to an index and other
metadata (place, event, people in the picture, etc,)
It is a lot of data/field entry at the beginning but will pay off with ease
of access and storage. Access can be provided by storing photos on your
shared server.
I create back-up files of everything. If you have a very large collection of
irreplaceable images, then invest in external hard drives and/or burn the
images onto CDs and create an organized
back-up collection. Keep the collection in your library, so that this can
be managed by your librarians. Too often folders on network servers are
inadvertently deleted or moved.
But remember--CDs and disk drives have limited life spans, especially with
heavy use, so you will have to back-up your back-ups every so often. And,
replacement images can be easily scanned from existing print copies, so
permanently "losing" a photo/pic isn't as devasting as it used to be!)
Just my 2 cents.
Libby
-----Original Message-----
From: A forum for independent school educators
[mailto:ISED-L@LISTSERV.SYR.EDU] On Behalf Of Jessi Christiansen
Sent: Thursday, July 09, 2009 2:50 PM
To: ISED-L@LISTSERV.SYR.EDU
Subject: digital pictures
Hi Everyone,
We are looking for a good way to manage and store all of our digital
photos.
What are some labeling techniques you have used?
How do you store your digital pictures? Who has access to it?
What have you done with archived pictures?
Thanks for any ideas.
~Jessi
Jessi Christiansen
Assistant Head of School
Epiphany School
(206) 720-7650
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