tech equipment. We barcode it as other circulating materials. I debate
whether to barcode all pieces of one item with the same number or
individual numbers: if they all have the same number, they match - but
if they have different numbers you can track where they got lost IF you
manage to scan all the pieces.
One trick I developed for the TV's when I got tired of the frantic calls
that "the tv doesn't work. I put it in the hall". By the time I would
get there, someone else would have the TV somewhere else and no one
would know which tv had the problem. So I named them. Lower School is
characters from classics, like Charlotte and Pinkerton. Middle School
was dogs, Sounder and Fang and Lassie. We're just adding 3 digital Tvs
this year, so I'm moving to Star Wars and Star Trek characters.
Teachers can now tell me they have Fang or Yoda - it has made things
easier. I still have barcodes for inventory, but the "call number" is
the name.
Dorcas Hand
Annunciation Orthodox School
Hosuton
-----Original Message-----
From: A forum for independent school educators
[mailto:ISED-L@LISTSERV.SYR.EDU] On Behalf Of Anne Pentlicky
Sent: Thursday, June 18, 2009 9:19 AM
To: ISED-L@LISTSERV.SYR.EDU
Subject: Re: Equipment Use
We, too, keep A/V equipment in the library/media center. The equipment
includes LCD projectors for classrooms that do not yet have permanently
installed set up, mini-dv cameras, tripods, digital cameras, loaner
laptops,
etc. We barcode every piece of equipment and tag each of its accessories
with the same barcode number--cables, chargers, etc. Each item is
entered
into our library circulation database, and checked out from the
circulation
desk, making it easy to keep track of who has each item. The only hard
part is taking the time when an item is returned to see that everything
is
in the case.
Anne Pentlicky
Rutgers Prep
On Thu, Jun 18, 2009 at 9:01 AM, Emily S. Auerswald <
eauerswald@indiancreekschool.com> wrote:
> In our Upper School, which is fairly small, we have started migrating
> equipment to the Library. That way, there's always someone there to
check
> it out and in, and we already have a handy catalog in place to keep
track of
> who has what. Our Tech guy has responsibilities both on our campus
and our
> LS/MS campus, so can't always be there to help. It's also convenient
that
> our library is located right next to our tech office, so if anything
comes
> back with a question or problem, we can have it taken care of quickly.
>
> Right now we have a small amount of equipment, so this setup is quite
> manageable. The trick is to make sure that the library staff do not
become
> the de facto tech people, i.e., people checking out the equipment do
not
> expect the librarians to be able to troubleshoot, answer any and all
> questions, etc.
>
> __________________________________________
> Emily S. Auerswald
> Upper School Librarian
> Indian Creek School
> 1130 Anne Chambers Way
> Crownsville, MD 21032
> eauerswald@indiancreekschool.com
>
>
>
> -----Original Message-----
> From: A forum for independent school educators on behalf of Renee
Ramig
> Sent: Wed 6/17/2009 7:46 PM
> To: ISED-L@LISTSERV.SYR.EDU
> Subject: Equipment Use
>
> I was wondering if you can share with me how you have checkout of
> equipment set up.
>
> This year, in middle school, we had 10 digital video cameras, 30
digital
> cameras, 40 laptops, cables, batteries and blank media (dvds, and cds)
> that were all borrowed by students from a central location (media
> center). The Ed Tech was often out in classrooms, so the students and
> teachers would just sign out the equipment on a clipboard.
>
> However, things would come back broken or not at all. Things that did
> make it back in one piece often were just "thrown" in the middle of
the
> room rather than put back properly.
>
> I want to have a checkout system that allows students and teachers to
> get what they need when they need it, but also I need better
> accountability.
>
> Do any of you have a system where students and teachers check out
> equipment without an adult present? How do you have it set up? What
> type of accountability system do you have in place to get equipment
back
> as well as repaired / replaced if broken or lost?
>
> Thank you,
>
> Renee Ramig
> Seven Hills School
>
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--=20
Anne A. Pentlicky
Director of Library Media Services
Rutgers Preparatory School
1345 Easton Avenue
Somerset, NJ 08873-1412
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