I believe you are correct. Not that they are the experts, but in a recent FirstClass seminar, they suggested that we have an archive policy that was agreed upon by our administration and board and printed in our faculty/staff handbook. It's important
to have a policy because of what you describe below.
The other thing to keep in mind is that archiving is different from backup. These need to be two separate policies.
- Alex
A forum for independent school educators <ISED-L@LISTSERV.SYR.EDU> writes:
>My understanding is that if, God forbid, there is legal action pending and you don't have a policy you might be expected to have kept everything. So, I'm trying to be reasonable but write a policy that says after ?? long it goes far, far away never to
>be seen again. I will allow the users to set up an achieve that gets it out of the main mail service, but that becomes their problem and falls under the general backup policy.
>
>Is my understanding correct?
>
>Thank you,
>
>Sister Elizabeth
>Powhatan School
>
>
>>>> Greg Kearney <kearney@tribcsp.com> 5/15/2008 10:31 AM >>>
>As we do not have a school provided email server or provide email
>accounts to students or faculty our policy is that we do not retain
>emails of students or faculty. There is one single school controlled
>email account used for sending notices to families I have set that
>account to retain emails for two months.
>
>There is a misconception that schools are under some kind of legal
>requirement to retain data of this kind. You are not so required
>unless you are party to a legal action. Just as with any legal action
>destroying evidence once the action begins is not permitted this
>applies to data as well as physical evidence. But outside of a legal
>proceeding you are under no legal requirement to retain data.
>
>In our case we offer no email or file networked file storage for
>either students or faculty so there is simply nothing for us to retain
>even in the event of a legal action. So request for email records
>would have to be made to the student's or faculty member's email
>provider we simply have on email server to search.
>
>Greg
>On May 15, 2008, at 8:03 AM, Barbara McGinley wrote:
>
>> Good Morning,
>> We have a real problem with people keeping email so I would be very
>> interested to hear from anyone who has established a written policy.
>> Thanks,
>>
>> Barbara McGinley
>> Network Administrator
>> Archmere Academy
>> 3600 Philadelphia Pike
>> Claymont DE. 19703
>> 302-798-6632 ext.732
>> mcginley@archmereacademy.com
>>
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+++++++++++++++++++++
Alex Ragone
Director of Technology
Collegiate School
New York, NY
212-812-8695
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