this regard. Users can see how much space they have left at any given
time and are learning to manage their quotas with some help from IT
staff.
Getting more gently assertive about confronting excessive personal use
of school resources is helping, also. We were more tolerant about this
when work was the only place people could get email accounts and
network access, but that's changed.
We'll be working on a formal data retention policy this summer, so
I'll be curious to see what others have to say on the thread.
Curt Lieneck
Director of Information Technology
University of Chicago Laboratory Schools
On May 15, 2008, at 9:31 AM, Matt Burkhardt wrote:
> On Thu, 2008-05-15 at 10:03 -0400, Barbara McGinley wrote:
>
>> Good Morning,
>> We have a real problem with people keeping email so I would be very
>> interested to hear from anyone who has established a written policy.
>> Thanks,
>>
>> Barbara McGinley
>> Network Administrator
>> Archmere Academy
>> 3600 Philadelphia Pike
>> Claymont DE. 19703
>> 302-798-6632 ext.732
>> mcginley@archmereacademy.com
>>
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>
> That's always a difficult decision. A few years back, Microsoft got
> blasted because they had emails from years back and a lot of lawyers
> were saying to only hold email somewhere between 30 and 90 days.
> Google
> allows people to keep about 6.7 GB for free and keep information for
> as
> long as they like - so where should you fall in between that line.
>
> What problem are you trying to solve? Is it disk space or is it
> backup
> time and capabilities? Are you trying to move your schools to use
> less
> paper or do you have a few hoarders? So far, we've found the best
> solution is to agree to keep emails for two years and keep a cap of
> about 500MB on the files. That way, folks could keep information on
> hand, send and receive large multimedia files that they needed, but
> have
> a method to automatically get rid of older information. The hoarders
> will still complain, but explain they can always get a Google email
> account for free with the 6.7GB of storage. Just take the time to
> explain the reasons behind the change, and you'll get little to no
> complaining.
>
> Also, we have always put a little disclaimer that email is not for
> personal use - but we have never enforced that.
>
> Hope this helps
>
>
>
>
>
> In the past, we have suggested
> --
> Matt Burkhardt, MSTM
> President
> Impari Systems, Inc.
> Phone: (301) 644-3911
> mlb@imparisystems.com
> http://www.imparisystems.com
>
> [ For info on ISED-L see http://www.gds.org/ISED-L ]
> Submissions to ISED-L are released under a creative commons,
> attribution, non-commercial, share-alike license.
> RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
>
[ For info on ISED-L see http://www.gds.org/ISED-L ]
Submissions to ISED-L are released under a creative commons, attribution, non-commercial, share-alike license.
RSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=ISED-L
