If only it were that simple :-)
In order to reclaim disk space and white space when users clean up email,
you actually have to run a offline defrag of the Information Store in
Exchange. This is actually something that should be done on a regular basis
as part of maintenance (the interval is dependent on the how big your
information stores are). It is a pretty straight forward task but must
necessarily be done after hours as it will take down any users who are part
of the specific information store as long as the process is running.
Running regular offline defrags is a really good idea. Not only will it
clean up disk space, it will compress the information stores (and defrag
them) which will improve overall performance and keep the system happy.
Please note that this is NOT a disk defrag! In fact, running a disk
defragmentation process on the disk where your Exchange data resides is a
fundamentally BAD idea (things will likely go BOOM in a really bad way).
And as with all major maintenance, make DARN sure you have a backup of
EVERYTHING (the OS, server system state, Exchange databases, etc) before
doing this.
TJ
TJ Rainsford
E: tjrainsford@gmail.com
On Tue, Jun 22, 2010 at 14:44, Renee Ramig <rramig@sevenhillsschool.org>wrote:
> Thanks...I didn't know that...
>
> How come then, when a teacher deletes an email with a 5 meg attachment
> that was sent to all, their mail folder shows a reduction of 5 megs? Is
> there some setting I need to set up to ensure it is using Single
> Instance Storage?
>
> Thanks,
>
> Renee
>
> -----Original Message-----
> From: A forum for independent school educators
> [mailto:ISED-L@LISTSERV.SYR.EDU] On Behalf Of Dickenson, Steven
> Sent: Tuesday, June 22, 2010 11:21 AM
> To: ISED-L@LISTSERV.SYR.EDU
> Subject: Re: Public Folders Exchange 2003 and iPhones
>
> Exchange 2003 uses single instance storage, so that 5MB attachment is
> only stored once in the database.
>
> http://msexchangeteam.com/archive/2008/02/08/448095.aspx
>
> The link above is for 2007, but the background provided on SIS is
> applicable to 2003 as well. Be aware, SIS is gone in Exchange 2010, but
> also be aware the Public Folders have been deprecated since Exchange
> 2007, and Microsoft does not recommend deploying any new solutions based
> on them.
>
> To actually answer your question, there is no native way to view Public
> Folders on any mobile device that I'm aware of. A few companies make
> third-party products to do so, but I believe they all require Exchange
> 2007 or newer.
>
> S
>
> -----Original Message-----
> From: A forum for independent school educators
> [mailto:ISED-L@LISTSERV.SYR.EDU] On Behalf Of Renee Ramig
> Sent: Monday, June 21, 2010 9:18 PM
> To: ISED-L@LISTSERV.SYR.EDU
> Subject: Public Folders Exchange 2003 and iPhones
>
> Hi Everyone,
>
> I am trying to get a handle on the amount of email that is piling up on
> my Exchange server. I decided to try and get rid of the distribution
> lists (to stop the problem of - when a teacher sends out that joke with
> 5 meg pic attachment to the entire school and it gets duplicated 65
> times so all 65 on staff can see it, and then nobody deletes it from
> their inbox and to make it even better, a dozen forward it to their
> friends and then it is in their sent box too!).
>
> I set up public folders, and set permissions. I moved the folders up to
> the public area, and all was going along very well...until...the admin,
> that can find a problem with anything, tried to access it on her iPhone
> and the public folders do not show up.
>
> Now, I know she can use the browser interface and access it via web, but
> that is pretty time consuming. Does anyone know any tricks to get
> public folders on Exchange Server 2003 to show up on the iPhone or other
> non-windows phone? (On Windows-based phones, it works fine.)
>
> Thanks,
>
> Renee Ramig
> Seven Hills School
>
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