um/EMC) and a few mid-sized (eQuorum) but not=A0much small scale.=A0 In gen=
eral you would out source this kind of activity to a company=A0that had alr=
eady made the investment in a large system.=0A=0AIn the vast majority of ca=
ses these kinds of projects=A0do not try to OCR the entire document, instea=
dy they look for a few key fields to build a searchable meta-data repositor=
y and then rely on human clean up.=A0 For example the only searchable part =
for invoices might be vendor, date, amount and invoice number.=A0 The rest =
would not be OCR.=A0 Invoices in particular are hard because the format is =
inconsistant so most of the meta data would have to be keyed.=A0 Full text =
search of these kind of documents can get=A0expensive fast so, if there are=
any that require full text, you may want to break them out to a seperate p=
rocess.=0A=0AI don't have any direct experience with any of these as hosted=
systems=A0but there are a few out there (I believe Adobe has a new one).=
=A0=A0However,=A0you would want to make sure your data can be easily extrac=
ted from the hosted service provider since this is largely=A0stale data and=
you may find the cost of keeping it on-line or near-line accessible=A0unne=
cessary.=0A=A0____________________________=0AJason at jasonpj@yahoo.com =0A=
=0A=0A=0A=0A________________________________=0AFrom: Terry Dash <Terry_Dash=
@pikeschool.org>=0ATo: ISED-L@LISTSERV.SYR.EDU=0ASent: Wed, December 9, 200=
9 3:28:18 PM=0ASubject: document management system?=0A=0AHi -=0A=0AWe would=
like to scan old paper records related to student information=0A(applicati=
ons, reports, transcripts, alumni/ae activities...) and business=0Aservices=
(invoices, payments,...) to create a well-organized,=0Aeasily-searchable s=
ystem of electronic information. We are hoping the=0Asystem will work equal=
ly well on Macintosh OS and Windows, and that it=0Awill be hosted outside o=
ur school.=0A=0ADoes any of you have first-hand knowledge of a commercial s=
ystem that=0Aautomates scanning and also provides a relatively simple inter=
face for=0Asearching and retrieving documents after they've been scanned?=
=0A=0A(Just FYI, we do not wish to develop a custom database.)=0A=0AThanks =
in advance,=0ATerry=0A. . .=0A=0ATerry Dash=0ADirector of Technology=0AThe =
Pike School=0A34 Sunset Rock Road=0AAndover, Massachusetts=A0 01810=0Aph: 9=
78-475-1197 x6623=0Afx: 978-475-3014=0A=0A[ For info on ISED-L see https://=
www.gds.org/podium/default.aspx?t=3D128874 ]=0ASubmissions to ISED-L are re=
leased under a creative commons, attribution, non-commercial, share-alike l=
icense.=0ARSS Feed, http://listserv.syr.edu/scripts/wa.exe?RSS&L=3DISED-L=
=0A=0A=0A=0A
[ For info on ISED-L see https://www.gds.org/podium/default.aspx?t=3D128874 ]
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