to provide such a thing. I seriously doubt Google "keeps email" forever, =
and even if they did as long as a retention policy is specified in their te=
rms of service, that's all they're legally obligated to provide. Of course=
, once served with a lawsuit it becomes the school's responsibility to begi=
n archiving all emails unless that requirement is waived by the court (at l=
east, that's how I understand it).
Also, I'd like to point out an often overlooked fact - backups are not cons=
idered archives. Backups are simply point-in-time snapshots of your email =
storage and do not cover items that were sent or received and then deleted =
within the timeframe of the backup. True archiving happens at the transpor=
t or gateway level and typically requires third-party software or an MX-bas=
ed service like PostINI or Microsoft's Hosted Archiving service.
(Oh, and IANAL).
S
---
Steven Dickenson <sdickenson@keyschool.org>
Computer Network Manager
The Key School, Annapolis Maryland
> -----Original Message-----
> From: A forum for independent school educators [mailto:ISED-
> L@LISTSERV.SYR.EDU] On Behalf Of Peter Hoopes
> Sent: Thursday, March 12, 2009 1:40 PM
> To: ISED-L@LISTSERV.SYR.EDU
> Subject: Re: Anyone Using Gmail?
>=20
> Hi all:
>=20
> One other thought to consider: email archiving. There have been a lot of
> messages over the past few years along the lines of "how long do we have
> to keep our email?", etc. In the end, we found that as long as you have a
> policy and /stick to it/ then you will be safe. Our policy states that we
> keep email for 1 year from the date it was sent - no longer (unless asked
> to by a court) and no shorter. That means if we were sued for some reason=
,
> we would not be obligated to provide email from 18 months ago. Why? We
> simply don't keep those and its stated in our policy.
>=20
> However... if you are using Google Apps, guess who a smart attorney is
> going to subpoena? Google. And you know they keep everything - even if
> they tell you that they don't or if you can choose your archive window.
>=20
> So, this might not stop a school from using Google, but it should
> certainly be part of the equation when deciding on using their services.
>=20
> My $.02.
>=20
> Peter Hoopes
> Director of Technology
> St. Andrew's School
> phoopes@standrews-de.org
> =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D
>=20
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